Privacy Policy of AMU Alumni Germany
Effective Date: [05 January 2024]
Last Updated: [25 June 2025]
AMU Alumni Germany (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and safeguard your information when you engage with our association, website, events, and services.
1. Who We Are
AMU Alumni Germany is a non-profit association representing alumni of Aligarh Muslim University residing in Germany. Our mission is to build a strong community, foster professional and social connections, and promote educational and cultural activities.
For data protection purposes, we are the Data Controller under the EU General Data Protection Regulation (GDPR).
Contact Information:
Email: [Insert contact email]
Postal Address: [Insert postal address]
Data Protection Officer (if appointed): [Insert DPO contact, if applicable]
2. Information We Collect
We may collect the following categories of personal data:
Identification Data – name, date of birth, nationality, gender.
Contact Information – email address, phone number, postal address.
Professional Data – education history, employment details, industry, skills.
Membership Data – membership ID, joining date, participation in events, volunteering records.
Financial Data – bank details, payment history, donations, membership fees (if applicable).
Technical Data – IP address, browser type, operating system, cookies when you use our website.
Media Data – photographs, videos, or testimonials from alumni events (with consent).
3. How We Collect Your Data
We collect personal information in the following ways:
When you register as a member of AMU Alumni Germany.
When you sign up for events, programs, or newsletters.
When you interact with us via email, phone, or website.
When you make a donation or pay membership fees.
From public sources (e.g., LinkedIn) for alumni outreach, where permitted.
4. How We Use Your Data
We process your personal data only for lawful purposes, including:
To manage your membership and alumni records.
To communicate with you about events, activities, and initiatives.
To process payments, donations, and accounting records.
To create networking opportunities among alumni.
To send newsletters and community updates (with your consent).
To comply with legal obligations under German and EU law.
To improve our website, events, and alumni engagement.
5. Legal Basis for Processing
We process personal data under the following GDPR bases:
Consent – for newsletters, event photography, or specific communications.
Contractual Necessity – to provide membership services.
Legal Obligation – for recordkeeping, taxation, and regulatory compliance.
Legitimate Interests – for community building, alumni networking, and organizational activities, provided such interests are not overridden by your rights.
6. Data Sharing & Disclosure
We do not sell your data. However, we may share your information with:
Event partners or sponsors (only where necessary and with consent).
Service providers (e.g., IT hosting, email platforms, payment processors).
Authorities when required by law.
Other alumni members (in alumni directories, only if you consent).
7. International Data Transfers
Your data is generally stored within the European Economic Area (EEA). If data must be transferred outside the EEA (e.g., cloud hosting), we ensure adequate safeguards in compliance with GDPR (such as Standard Contractual Clauses).
8. Data Retention
We retain your data only as long as necessary for the purposes outlined in this policy:
Membership records: while you remain a member and up to [X years] after termination.
Financial records: at least [10 years] as required by German tax law.
Event photos/videos: until consent is withdrawn.
Newsletters: until you unsubscribe.
9. Data Security
We use appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. This includes encryption, access controls, and secure storage.
10. Your Rights (GDPR)
As a data subject, you have the following rights:
Right to access your data.
Right to rectification (correct inaccurate data).
Right to erasure (“right to be forgotten”).
Right to restrict processing.
Right to data portability.
Right to object to processing.
Right to withdraw consent (without affecting prior lawful processing).
Right to lodge a complaint with the German Data Protection Authority.
11. Cookies & Website Tracking
Our website may use cookies to enhance user experience, analyze traffic, and improve services. You can manage cookie preferences through your browser settings.
12. Children’s Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children without parental consent.
13. Updates to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website with the revised effective date.
14. Contact Us
If you have any questions, concerns, or requests regarding your personal data, please contact us at:
AMU Alumni Germany
Email: amuaag@outlook.com